“All changed, changed utterly: A terrible beauty is born”, quoted by W.B. Yeats.
Nothing in this world is constant; changes are the fundamental components of continuous quality improvement. We can say that in any project that will handle do have a continuous change too. Any improvement methodology involves introducing change and measuring its impact. Through the changes occurred during the development of a project, the project itself will be capable of providing quality responses. Projects are practically changes; it is because of the available resources or even the needed tasks that should be completed. And most projects involve new ideas and learning, which it is why, projects needs a proper managing methodology to discipline to manage the new and unusual. Supported by the above quotation, it is truly right that changes will you to the way of a beautiful born of a new thing. It only implies that a change is done because it needs to and most importantly, you implemented changes to something for good. There is nothing wrong on revolutionizing as long as it goes from a deep analysis.
As long as I’m concerned with, I can say that project management is considerable to be best method of implementing change in a project. Project management itself does have a quality of managing and organizing the information needed in the project – from its scope, resources down to the time management of the project as well as the team management and many more and most importantly to the set of requirements that should meet to employ changes to the project. The templates that are possessed by the project management will definitely help the project team to manage the activities that is to be done included to the planned project. Furthermore, through the use of project management strategy in handling the project, you can easily identify what are the needs of the current project to be achieved in a proper way. Based on what I have learned during the project management lessons I had, here are the few things why I can consider project management to be the best method in implementing changes.
Provide proper alignment of activities when there changes are to apply on a project. The changes that are to be construct in the project must be made properly documented and analyzed by the project team. Every single change in the project must undergo strategic approval by the people who are involved and concerned in the project which is called Integrated Change Control. According to the PM Book that accesses the project management method, it is said that when a project is planned to implemented in the project; it should have a proper documentation as follows:
Change identification. All the planned changes of both the project team and stakeholders of the project to be implemented must be discover, recognize and classified appropriately as where it should belong. The people whom are concerned with the changes must be capable of finalizing the things that should be needed.
Change Request Proposal. The people involved in the changes must submit a formal change request proposal to clarify that the change is known by both parties. A proposal must first consider in making changes, here, the project team will document all the changes that they wanted to do unto the project – from the identification up to giving reasons why they need to have changes while developing a certain project and primarily to give awareness of the reasons to the project team and stakeholders in why changes are necessary. To sum it up, this is the time for asking permission to request a change.
Plan Project Changes Approval. After the project team formulated the change request addressed to they project partner, it is time for the approval if it is accepted or not. Of course, in approving certain changes, there are things need to be consider by the people behind whom will take the permission approved. They will think and analyze the change request thoroughly, if it is advisable to be change or not. These could be in a matter of time, scope or resources. The idea is that, everything that is planned to be change will do have a project approval by the people who are in right position to do so.
Help create an efficient, systematic defining of project scope, resource and, etc. The project management provides proper resources and pattern for refining the project scope. Here, the project team can be able to apply changes by looking through the ages of scope definition that is retained in the project. So that, after the changes has been approved and made documented and legally; it would be easy for the project team to manage the changes to its scope and others if necessary.
Also, there are some reasons according to the articles I have read why changes needs to be documented and written formally and needed to be approved by the people who are in the position. Here are the following:
Feel that there are other more important issues to be dealt with. Some will think that there are some things that it need to be cater first before the requested changes.
Not agree with the proposed change. This matter could be the feeling of others that there is a better way to achieve the outcome than implementing and applying those changes.
Disagree about how the change should be implemented. This involved on how to implement the change, if they are things will be affected and most importantly, if the time management will change and affected a lot by the requested change.
Feel that there will be extra work. There will be times that a requested change will be trash or disapproved because of the time that it will cost when it will be implemented. Some think that it will cause why they will suffer extra work as a result of the changes.
All the things I have stated above will proved that project management will be the best method or tool in managing and implementing changes to the project because it provides a step by step process of executing changes and a right, formal documentation to save the rights of all the people who are involved in the project. Moreover, project management for me is the type of method that is very useful and helpful in managing a project since it takes specific task in carrying out changes to bestow a quality resulted project.
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